{"id":1424,"date":"2025-01-09T14:00:03","date_gmt":"2025-01-09T19:00:03","guid":{"rendered":"https:\/\/appnet-dev.com\/resultsathand\/planning-members-events-across-multiple-chapters-3-top-tips\/"},"modified":"2025-02-07T11:36:16","modified_gmt":"2025-02-07T16:36:16","slug":"planning-members-events-across-multiple-chapters-3-top-tips","status":"publish","type":"post","link":"https:\/\/appnet-dev.com\/resultsathand\/planning-members-events-across-multiple-chapters-3-top-tips\/","title":{"rendered":"Planning Members Events Across Multiple Chapters: 3 Top Tips"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Whether you\u2019re <\/span><a href=\"https:\/\/appnet-dev.com\/resultsathand\/blog\/5-tips-to-optimize-fundraising-events-with-ai-insights\/\"><span style=\"font-weight: 400;\">raising money<\/span><\/a><span style=\"font-weight: 400;\"> for a philanthropic partner, recruiting new members, or even hosting an <\/span><a href=\"https:\/\/blog.penningtonco.com\/fraternity-alumni-relations\/\"><span style=\"font-weight: 400;\">alumni engagement event<\/span><\/a><span style=\"font-weight: 400;\">, your member-based organization\u2019s schedule is full of activities and events. These events all serve distinct, crucial purposes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now, imagine if you could boost your attendance and engagement by multiple factors. <\/span><b>Throwing multi-chapter events allows you to do just that!<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Not only do multi-chapter events allow you to harness power in numbers, but you can also build relationships between members, encouraging them to renew in the future.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But making your event successful requires much more than a mass email invite and a large venue. In this guide, we\u2019ll review how to organize your team and <\/span><a href=\"https:\/\/blog.omegafi.com\/software-for-club-management\"><span style=\"font-weight: 400;\">use your software<\/span><\/a><span style=\"font-weight: 400;\"> to plan and execute an influential cross-chapter event.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a href=\"https:\/\/appnet-dev.com\/resultsathand\/wp-content\/uploads\/2025\/02\/RH-Nexus-OmegaFi-Blog-Central-Event-Planning-Committee.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-10387 alignright\" src=\"https:\/\/appnet-dev.com\/resultsathand\/wp-content\/uploads\/2025\/02\/RH-Nexus-OmegaFi-Blog-Central-Event-Planning-Committee.png\" alt=\"\" width=\"365\" height=\"365\" \/><\/a> 1. Institute a central event planning committee.<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">While all of your chapters exist to serve your overarching purpose, they all have unique goals, strengths, and resources. For instance, let\u2019s say you\u2019re overseeing a <\/span><a href=\"https:\/\/blog.omegafi.com\/fraternity-sorority-management-the-essential-guide\"><span style=\"font-weight: 400;\">fraternity managing<\/span><\/a><span style=\"font-weight: 400;\"> a GivingTuesday campaign across multiple campuses. Some campuses might have enough funds to host a full in-person fundraising event, whereas others are better equipped to host virtual events.\u00a0<\/span><\/p>\n<p><b>Form a central event planning committee with members from all chapters to ensure everyone is on the same page. <\/b><span style=\"font-weight: 400;\">This committee will be responsible for tasks like:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Brainstorming ideas for the event.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Setting goals and key performance indicators.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Standardizing data collection, <\/span><a href=\"https:\/\/appnet-dev.com\/resultsathand\/blog\/3-ways-your-crm-can-influence-your-fundraising-events\/\"><span style=\"font-weight: 400;\">database management<\/span><\/a><span style=\"font-weight: 400;\">, and reporting.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Communicating with organization-wide management and members.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Creating subcommittees, like marketing, <\/span><a href=\"https:\/\/appnet-dev.com\/resultsathand\/blog\/6-must-have-features-for-an-effective-event-web-page\/\"><span style=\"font-weight: 400;\">event web page<\/span><\/a><span style=\"font-weight: 400;\"> design, and day-of logistics.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Monitoring progress and sharing updates.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Allocating budgets and determining <\/span><a href=\"https:\/\/www.omegafi.com\/sorority-billing\"><span style=\"font-weight: 400;\">billing<\/span><\/a><span style=\"font-weight: 400;\"> details.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Remember, for this committee to be successful, you\u2019ll need to train your members in committee protocol and event planning essentials. If members want to help but don\u2019t have the time or experience to participate in this group, consider putting them on a lower-stakes subcommittee that aligns with their interests and skills.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">2. Set big-picture goals and metrics.<a href=\"https:\/\/appnet-dev.com\/resultsathand\/wp-content\/uploads\/2025\/02\/RH-Nexus-OmegaFi-Blog-Big-Picture-Goals-and-Metrics.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-10388\" src=\"https:\/\/appnet-dev.com\/resultsathand\/wp-content\/uploads\/2025\/02\/RH-Nexus-OmegaFi-Blog-Big-Picture-Goals-and-Metrics.png\" alt=\"\" width=\"386\" height=\"386\" \/><\/a><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve formed your committee, lay the event\u2019s foundation by establishing goals and objectives. Keep these tips in mind to unify your efforts before you get started:<\/span><\/p>\n<ul>\n<li><b>Understand the difference between goals and objectives.<\/b><span style=\"font-weight: 400;\"> Goals are overarching desired results and objectives are more minor activities that contribute to goals. An example goal for a multi-chapter event might be to raise $10,000 on GivingTuesday, whereas an objective might be to recruit 50 volunteers a month before event day.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Develop a communal budget. <\/b><span style=\"font-weight: 400;\">While each chapter will determine its own budget, set an overall spending benchmark for the organization. Then, have individual chapter leaders submit their own budgets and receipts, adjusting as necessary to accommodate any unexpected circumstances.\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Prepare a contingency plan. <\/b><span style=\"font-weight: 400;\">Planning for unforeseen circumstances mitigates negative impacts if worst-case scenarios occur. Your plan should include a risk assessment, alternative arrangements, and a communication strategy to prevent chaos.<\/span><\/li>\n<li aria-level=\"1\"><b>Set key success metrics. <\/b><span style=\"font-weight: 400;\">For instance, your organization might use total dollars raised as a metric for a fundraising campaign, whereas for an alumni engagement event, you might <\/span><a href=\"https:\/\/appnet-dev.com\/resultsathand\/onsite-badge-printing\/\"><span style=\"font-weight: 400;\">track attendance<\/span><\/a><span style=\"font-weight: 400;\"> and participant satisfaction. Metrics should be consistent across chapters, even if specific benchmarks vary.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Given your different chapters\u2019 nuances, allow for flexibility while determining these goals, objectives, metrics, and benchmarks. Touch base with representatives from every chapter to ensure everyone\u2019s specific needs are taken into account.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">3. Facilitate open communication across chapters. <a href=\"https:\/\/appnet-dev.com\/resultsathand\/wp-content\/uploads\/2025\/02\/RH-Nexus-OmegaFi-Blog-Open-Communication.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-10390\" src=\"https:\/\/appnet-dev.com\/resultsathand\/wp-content\/uploads\/2025\/02\/RH-Nexus-OmegaFi-Blog-Open-Communication.png\" alt=\"\" width=\"387\" height=\"387\" \/><\/a><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Whether you represent a <\/span><a href=\"https:\/\/www.unionware.com\/news-stories\/union-member-engagement\"><span style=\"font-weight: 400;\">union<\/span><\/a><span style=\"font-weight: 400;\"> or a fraternity, all member-based organizations rely on communication to remain unified and connected. This is even more crucial on a multi-chapter scale, in which you likely won\u2019t see other chapter members on a regular basis.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, simply sending an email offhand isn\u2019t enough to forge a strong communication strategy. To do so, you need the right infrastructure for members to contact each other efficiently and effectively. You can launch multi-chapter communication cadences by:<\/span><b><\/b><\/p>\n<ul>\n<li aria-level=\"1\"><b>Setting expectations. <\/b><span style=\"font-weight: 400;\">Standardizing communication expectations ensures everyone stays informed in case of unforeseen circumstances. For instance, you might have a policy that dictates members must let you know at least 24 hours in advance if they\u2019re going to miss a committee meeting.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Choosing effective communication channels. <\/b><span style=\"font-weight: 400;\">Sending a message is one thing, but ensuring it\u2019s delivered and read is another. Pick communication channels your members are likely to check regularly, whether that\u2019s email, text, social media, <\/span><a href=\"https:\/\/appnet-dev.com\/resultsathand\/event-app\/\"><span style=\"font-weight: 400;\">your organization\u2019s year-round event app<\/span><\/a><span style=\"font-weight: 400;\">, or your <\/span><a href=\"https:\/\/blog.tradewing.com\/blog\/community-management-platform\"><span style=\"font-weight: 400;\">community engagement software<\/span><\/a><span style=\"font-weight: 400;\">. That way, everyone can easily tune into messages.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Communicating consistently. <\/b><span style=\"font-weight: 400;\">Adhering to a communication schedule keeps your team organized and provides your members with peace of mind leading up to your event. Let\u2019s say you send a weekly update email to your members leading up to your event. Each week, draft the email and schedule-send it in advance so you (and your members) never miss a beat.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Collecting anonymous feedback. <\/b><span style=\"font-weight: 400;\">Your members might have feedback or other concerns they don\u2019t want their names attached to. Establish an anonymous feedback survey that doesn\u2019t require an email to fill out so your members feel comfortable and listened to. Members can leave their anonymous feedback in their year-round event app.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Make contact information publicly available. <\/b><span style=\"font-weight: 400;\">Ask members (especially those on the event planning committee) to share their emails and phone numbers in case anyone has specific concerns. Make this information publicly available within your organization\u2019s app. However, don\u2019t share any personal information without consent, and tell members exactly what their information will be used for before they submit it.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Remember that effective communication is all about speaking <\/span><i><span style=\"font-weight: 400;\">and <\/span><\/i><span style=\"font-weight: 400;\">listening. Ensure your communication channels are two-way, allowing members to message you with any questions or comments.<\/span><\/p>\n<hr \/>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve laid your event\u2019s foundation, it\u2019s time to mobilize your members! Regardless of the event\u2019s focus, highlight the benefits of participating <\/span><a href=\"https:\/\/appnet-dev.com\/resultsathand\/blog\/how-to-leverage-event-content-for-your-blog-4-ideas\/\"><span style=\"font-weight: 400;\">on your blog<\/span><\/a><span style=\"font-weight: 400;\">, in your chapter meetings, and in casual conversation. By throwing a multi-chapter event (and using these tips), you can access your organization\u2019s full potential and bring your entire community closer together.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Whether you\u2019re raising money for a philanthropic partner, recruiting new members, or even hosting an alumni engagement event, your member-based organization\u2019s schedule is full of activities and events. These events all serve distinct, crucial purposes.\u00a0 Now, imagine if you could boost your attendance and engagement by multiple factors. Throwing multi-chapter events allows you to do [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":1429,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","footnotes":""},"categories":[8],"tags":[],"class_list":["post-1424","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"acf":[],"_links":{"self":[{"href":"https:\/\/appnet-dev.com\/resultsathand\/wp-json\/wp\/v2\/posts\/1424","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/appnet-dev.com\/resultsathand\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/appnet-dev.com\/resultsathand\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/appnet-dev.com\/resultsathand\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/appnet-dev.com\/resultsathand\/wp-json\/wp\/v2\/comments?post=1424"}],"version-history":[{"count":1,"href":"https:\/\/appnet-dev.com\/resultsathand\/wp-json\/wp\/v2\/posts\/1424\/revisions"}],"predecessor-version":[{"id":1428,"href":"https:\/\/appnet-dev.com\/resultsathand\/wp-json\/wp\/v2\/posts\/1424\/revisions\/1428"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/appnet-dev.com\/resultsathand\/wp-json\/wp\/v2\/media\/1429"}],"wp:attachment":[{"href":"https:\/\/appnet-dev.com\/resultsathand\/wp-json\/wp\/v2\/media?parent=1424"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/appnet-dev.com\/resultsathand\/wp-json\/wp\/v2\/categories?post=1424"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/appnet-dev.com\/resultsathand\/wp-json\/wp\/v2\/tags?post=1424"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}